Privacy Policy

CODETE’S PRIVACY POLICY

This Privacy Policy provides valuable information on personal data processing, e.g. if you apply for a vacancy at Codete or if you represent our business contact. It also describes how we process personal data on our website. To learn more about how your personal data may be processed, please refer to the appropriate section of this Privacy Policy.

Table of contents:

I. Personal data processing – information clauses

a. Personal data provided via Contact formular

b. Personal data provided for recruitment purposes – for candidates

c. Personal data of individual who makes a referral (proposes his friend to work with us)

d. Personal data of business contacts – collected directly from the individual

e. Personal data of business contacts – if not collected directly

f. Personal data of event/contest/campaign participants

g. Suppliers

II. Codete’s website and cookies

I. Personal data processing – information clauses

Below you will find information on how we process personal data for particular purposes. If you are redirected to this information from another website, please be aware that the information you were provided on the other website may be more accurate in your situation and prevails in case of discrepancies with the following:

a. Personal data provided via Contact formular

If you provide us with your personal data via “Contact” tab, please be informed that:

Data controller: The data controller of your personal data is Codete Global sp. z o.o. with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

Purposes of processing: Your personal data will be processed for contact purposes.

Legal basis for processing: The legal basis for processing is art. 6 point 1 letter f of the General data protection regulation (GDPR), i.e. justified interest of the data controller which is contact with you and answering your requests.

The term of processing: Your personal data will be processed as long as there will be a justified interest on our side, not overriding your personal rights and freedoms – e.g. as long as it is necessary to give answer to your request, maintain contact and for the period of limitation of your potential claims relating to the correspondence.

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or civil-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting).

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom of providing data: Providing personal data is voluntary but not providing personal data may make it more difficult or impossible to contact or to commence or continue cooperation with Codete.

b. Personal data provided for recruitment purposes – for candidates

Data controller: The data controller of your personal data is Codete Global sp. z o.o.  with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

The purpose and the legal basis for processing: Your personal data will be processed for recruitment purposes in connection with the current vacancy on the basis of art. 6 point 1 letter b of the General data protection regulation (actions taken on your demand before concluding a contract). If you additionally grant your consent for personal data processing for recruitment purposes in the future, your data will be processed on the basis of art. 6 point 1 letter a (consent). If you are a candidate from an agency, the legal basis for the processing of your personal data will be art. 6 point 1 letter f GDPR, i.e. our legitimate interest in performing the process.

The term of processing: If you apply for a current vacancy, your personal data will be processed until the vacancy is filled. If you grant consent for processing during recruitment processes in the future, your personal data will be processed until you withhold your consent or until you use other equivalent legal mean , e.g. you demand your data to be deleted.

Scope of data: We process the personal data you provide to us. We may also supply such information with publicly available information, e.g. from LinkedIn. If you are a candidate from the agency, your personal data we receive is most of the time your name, surname, experience and skills.

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or civil-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting). If you are a candidate from an agency, we will also share the result of the recruitment process and main reasons for our decision with the agency.

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom of providing data: Providing us with your personal data for recruitment purposes is voluntary but necessary for the current recruitment process.

Free consent for recruitment in the future: Granting consent for processing in the future is voluntary, but not giving it will make it impossible to consider you as a candidate in recruitment processes other than the current one.

Withdrawing your consent: If you consent to your personal data being processed in future recruitment processes, you have the right to withdraw your consent at any time. To withdraw your consent please contact us at jobs@codete.com.

c. Personal data of individual who makes a referral (proposes his friend to work with us)

Data controller: The data controller of your personal data is Codete Global sp. z o.o. with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

The purpose and the legal basis for processing: Your personal data will be processed to perform the provisions of the Referral Program, which forms a contract between you and Codete (e.g. we may store your data in order to follow your referrals and award referral prize).  The legal basis for such processing is art. 6 point 1 letter b of the General data protection regulation - actions taken to perform the contract. We may also process your data for accounting purposes as per art. 6 point 1 letter c of the General data protection regulation and art. 74 of accounting act of 29^th September 1994.

The term of processing: Your personal data will be processed as long as you take part in the Referral Program and afterwards for the period required by accounting laws, which is 5 years after the end of the current financial year.

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or civil-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting).

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom of providing data: Providing us with your personal data for recruitment purposes is voluntary but necessary for the current recruitment process.

d. Personal data of business contacts – collected directly from the individual

Data controller: The data controller of your personal data is Codete Global sp. z o.o. with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

The purpose and the legal basis for processing: Your personal data are being processed for marketing contact purposes on the basis of legitimate interest (art. 6 point 1 letter f of the General data protection regulation), which is contact with (potential) clients' representatives.

The term of processing: Your data will be processed as long as justified interest on our side exists, not overriding your personal rights and freedoms.

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or civil-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting).

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom of providing data: Providing us with your personal data for recruitment purposes is voluntary but might be necessary to maintain business relation.
 

e. Personal data of business contacts – if not collected directly

Data controller: The data controller of your personal data is Codete Global sp. z o.o. with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

The purpose and the legal basis for processing: Your personal data are being processed for marketing contact purposes on the basis of legitimate interest (art. 6 point 1 letter f of the General data protection regulation), which is contact with (potential) clients' representatives.

The term of processing: Your data will be processed as long as justified interest on our side exists, not overriding your personal rights and freedoms.

Source of personal data: If your personal data are being processed in our databases. This means you are our client’s representative, we have previously met at a conference, shared business cards, corresponded via Linkedin or you have asked about our offer.

Scope of personal data: The scope of personal data is name and surname, position, e-mail address and/or link to your LinkedIn account.

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or civil-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

f. Personal data of event/contest/campaign participants

Data controller: The data controller of your personal data is Codete Global sp. z o.o. with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

The purpose and the legal basis for processing: Your personal data will be processed in order to organize the event/contest/campaign, for accounting purposes and to secure potential claims. The legal basis for processing is art. 6 point 1 letter f of General data protection regulation (GDPR), i.e. the legitimate interest of the data controller indicated in the description of the purpose as mentioned above. 

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or civil-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting).

The term of processing: Your data will be processed for organizational purposes until the end of the event. Your personal data may also be processed for accounting purposes and to secure potential claims about the expiry of the limitation period for tax and other claims. If, however, you agree, your data will be processed for the purpose indicated in the clause selected by you until you withdraw your consent.

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom of providing data: Providing personal data is voluntary. However, providing us with your basic name and surname is necessary to participate in the event/contest.

g. Personal data of suppliers’ representatives

Data controller: The data controller of your personal data is Codete Global sp. z o.o. with its registered seat at 11 Na Zjeździe Str., Cracow (30-527), Poland.

The purpose and the legal basis for processing: Your personal data are being processed in order to perform contract with our suppler (art. 6 point 1 letter f of the General data protection regulation or art. 6 point 1 letter b if you are a sole trader and supplier yourself) and in order to maintain accounting documentation (art. 6 point 1 letter c of the General data protection regulation and art. 74 of accounting act of 29^th September 1994), as well as to secure legal claims (art. 6 point 1 letter f of the General data protection regulation).

The term of processing: Your data will be processed throughout the term of the contract with our supplier, for the period when storing accounting documentation is needed (e.g. if you have signed a contract of an invoice) and as long further as justified interest on our side exists, not overriding your personal rights and freedoms.

Personal data recipients: Your personal data might be processed by individuals cooperating with Codete on employment, B2B basis or villi-law contract basis, as well as services providers cooperating with Codete (in particular in the fields of: IT, legal and accounting).

Transfer of personal data to third countries: Due to the use of IT cloud services, your personal data might be transferred to third countries (outside of EEA). The transfer is authorized by the use of Standard Contractual Clauses approved by the European Commission (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en).

Your rights: You have the right to request from us access to and rectification or erasure of personal data or restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of GDPR.

Complaint: You have the right to lodge complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom of providing data: Providing us with your personal data for recruitment purposes is voluntary but might be necessary to maintain business relation.

II. Codete’s website and cookies

If personal data, such as name or e-mail address on our contact form, is collected on our website this is done on a voluntary basis only. This data is not shared with any third parties being data controllers without your prior consent. We take due diligence to protect any personal data you share with us and to process it in accordance with applicable laws.

To read more on how we process personal data on contact formular, please refer to Section I.a of this Privacy Policy

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The website uses essential cookie files, which collect basic information about your use of our page - statistical or functional data (e.g. opened tabs) to make the website more convenient. You can always disable such cookies in your browser of delete the already stored cookies.

The website may also use voluntary cookie files, which you accept i) by clicking “Accept” button in the cookie banner or ii) by using more specific choices in ‘See more options’ tab. Currently used cookies and similar technologies encompass marketing cookies: Albacross, HotJar, Facebook, Google Analytics, Mailchimp, as well as HR cookie Workable.

Albacross:

We inform you regarding the processing of personal data on behalf of Albacross Nordic AB (“Albacross”).

Information collected from cookies set in your device that qualify as personal data will be processed by Albacross, a platform offering visitor identification and ad targeting services with offices in Stockholm and Krakow. Please see below for full contact details.

The purpose for the processing of the personal data is that it enables Albacross to improve a service rendered to us and our website (e.g “Intent” service), by adding data to their database about companies. The Albacross database will in addition to “Intent Data” be used for targeted advertising purposes towards companies and for this purpose data will be transferred to third-party data service providers. For the purpose of clarity, targeted advertising regards companies, not towards individuals. 

The data that is collected and used by Albacross to achieve this purpose is information about the IP address from which you visited our website and technical information that enables Albacross to tell apart different visitors from the same IP address. Albacross stores the domain from form input in order to correlate the IP address with your employer.

For full information about our processing of personal data, please see Albacross’ Privacy Policy: https://albacross.com/privacy-policy/:

Albacross Nordic AB
Companyreg. no 556942-7338
Tegelbacken 4A 
111 52 Stockholm, Sweden 
www.albacross.com - contact@albacross.com 

Facebook: https://www.facebook.com/policies/cookies/

Google Analytics: https://support.google.com/analytics/answer/6004245

Mailchimp: https://mailchimp.com/legal/cookies/#Cookies_served_through_the_Service

LinkedIn Insight Tag (marketing): https://www.linkedin.com/legal/l/cookie-table?